ADM Getting Started for New Users

Getting Started for New Users

We're excited to announce that Acadience Data Management now offers the option to set up automated student rostering through Clever. For more information, contact us at [e-mail].

The instructions below describe how a typical school district would start using Acadience Data Management. It divides the steps between the following types of users:

1. A district-level administrative user, who has full administrative, data entry, and reporting access to the account.
2. A school-level administrative user, who has administrative, data entry, and reporting access to a particular school, but not to the rest of the district.
3. A class-level user, who is able to enter data and view reports for a particular class, but not for the rest of the school or district.

The list of steps for each of these users is provided in two columns, one column showing the steps for a district which is importing classes and student rosters and one column showing the steps for a district which is entering those classes and student rosters manually.

If you need to import historical data from previous years, please contact customer support for assistance.

Getting Started for DISTRICT-Level Administrative Users

For districts that are using Clever or importing classes and student rosters (recommended)	For districts that are manually entering classes and student rosters
1. Log in and change your password with the Change Password option on the Administrative section of the menu.	1. Log in and change your password with the Change Password option on the Administrative section of the menu.
2. Set up an Acadience Reading testing schedule using the Add Testing Schedule option on the Administrative section of the menu.	2. Set up an Acadience Reading testing schedule using the Add Testing Schedule option on the Administrative section of the menu.
3. Enter the school names for the district by using the Add Schools option on the Administrative section of the menu.	3. Enter the school names for the district by using the Add Schools option on the Administrative section of the menu.
4. Import the classes for each school with the Import Classes option on the Administrative section of the menu. Make sure that the school names are spelled exactly as they appeared in step 3 above. (If you are using Clever, skip this step)	4. Set up school-level administrative users for each school in the district, with the Add Users option on the Administrative section of the menu.
5. Import student records for the school year, by first exporting those records from your district's student database, and then modifying the data to match the format specified by the Import Students option on the Administrative section of the menu. Make sure that the school names and class names are spelled exactly as they appeared in steps 3 and 4 above. (If you are using Clever, skip this step)
6. Set up school-level administrative users for each school in the district, with the Add Users option on the Administrative menu. Large districts may wish to import all school-level and class-level users via the Import Users tool on the Import Data menu.

Getting Started for SCHOOL-Level Administrative Users

For districts that are importing classes and student rosters (recommended)	For districts that are manually entering classes and student rosters
1. Log in and change your password with the Change Password option on the Administrative section of the menu.	1. Log in and change your password with the Change Password option on the Administrative section of the menu.
2. Set up class-level users for each class in the school, with the the Add Users option on the Administrative menu, unless class- level users have already been created or imported by the district. Class-level users can have access to more than one class. You can assign additional classes to a class-level user using the Edit Users option on the Administrative menu	2. Enter the class names for the school by using the Add Classes option on the Administrative section of the menu.
	3. Enter the student names and ID numbers for each class by using the Add Students option on the Administrative section of the menu. See page 11.
	4. Set up class-level users for each class in the school, with the Add Users option on the Administrative section of the menu. Class-level users can have access to more than one class. You can assign additional classes to a class-level user, using the Edit Users option in the Administrative menu

Getting Started for CLASS-Level Users

Note: The following example is for a district where class-level users, such as teachers, enter data for their own students. It is also common for scores to be entered on a school-wide basis by a school-level user, particularly for benchmark assessment data.

For districts that are importing classes and student rosters (recommended)	For districts that are manually entering classes and student rosters
1. Log in and change your password with the Change Password option on the Administrative section of the menu.	1. Log in and change your password with the Change Password option on the Administrative section of the menu.
2. Enter scores for benchmark assessment using the Enter Benchmark Scores option on the Data Entry section of the menu.	2. Enter scores for benchmark assessment using the Enter Benchmark Scores option on the Data Entry section of the menu.
3. As needed, enter scores for progress monitoring assessment using the Enter Progress Monitoring Scores option on the Data Entry section of the menu.	3. As needed, enter scores for progress monitoring assessment using the Enter Progress Monitoring Scores option on the Data Entry section of the menu.

Reports are available immediately after scores have been entered. Reports are available for both benchmark assessment and progress monitoring. Class-level users can view reports for their class(es) and individual students. School-level users can view all reports at the school, class, or individual student level. District-level users can view all reports at the district, school, class, or individual student level.