The following options for administering user accounts are available to school-level and district-level administrative users:
- Add. Allows you to add user accounts. First, select the Scope of the user and click Submit. School level users can add users at the school level and the class or instructional group level. District-level users can add users at the district level, school level, and class or instructional group level. On the next page, you will select the Access Level for the user:
- Administrative, Data Entry, and Reports: These users have full access to the district, school, class, or instructional group to which you assign them.
- Data Entry and Reports: These users do not have administrative access, but are permitted to enter scores and generate reports.
- Reports (Read-Only): These users do not have administrative access and cannot enter scores, but are permitted to generate reports.
- Progress Monitoring and Reports: These users do not have administrative access, and cannot enter benchmark data, but are permitted to enter progress monitoring data and generate both benchmark and progress monitoring reports.
If you previously selected a scope of school, class, or instructional group, this page will also ask you to select the appropriate school. After making your selections, click Submit.
On the next page, enter the username you wish to use and enter the desired password in both of the password fields provided. You will also have the option to enter an email address and Staff ID for the user. Entering an email address is highly recommended and allows users to use the 'Forgot your Password?' link on the login page. Entering a Staff ID allows users to be updated via a user import (see the How to Use the Staff ID Feature section on page 16 for more information). After you have entered the user information, click Submit.
When initially setting up a user account, you must give the user access to a single school, class, or instructional group (or to the entire district). However, after the user is set up, you can give the user access to any additional schools, classes, or groups with the Edit Users option.
- View. Allows you to view usernames that have access to your district or school.
- Edit. Allows you to edit user information. In the User Information section, you can modify usernames, passwords, email addresses, and Staff IDs. You can also disable a user account, which will prevent the user from logging in while not deleting the user account entirely. This page will also allow you to change the sites (schools, classes, and groups) assigned to the user account.
- Delete. Allows you to delete a user account within your school or district.
The following option for administering users is available to district-level administrative users only:
Delete All Class-Level Users. Allows you to delete all class-level users in the district in a single batch, for districts that wish to clean up old user accounts and import a fresh set of class-level users each school year. Use this tool if you only wish teachers to have access to the classes that they currently teach (note that they will still have access to data from past years if they have taught the same class in the past). If you wish to maintain teachers' access to older classes that they no longer teach, you should instead use the Staff ID feature to import updates to your existing users (see the How to Use the Staff ID Feature section on page 16 for more information). This tool does not delete school-level or district-level users, but those can be deleted with the Delete Users option on the Administrative menu.