How to Use the Staff ID Feature
The Staff ID feature in Acadience Data Management is an optional tool that allows districts to update existing user accounts via the Import Users tool. User accounts can always be updated manually via the Edit Users option on the Administrative menu, but if you would like to update them using an import file, you can do so by ensuring that each user account has a corresponding Staff ID that is unique within your district.
When using the Staff ID feature to update users via the Import Users tool you can make the following changes to existing user accounts:
- Change the username (for example, if a teacher's name has changed or if you'd like to modify the pattern you used to create the usernames)
- Change the e-mail address
- Change the password (setting a password in the import file is required)
- Add access to additional classes or schools
This feature does not allow you to remove access to any classes or schools, nor does it allow you to delete a user account. You can make those changes with the Edit Users and Delete Users options on the Administrative menu.
Before you can begin using the Staff ID feature, you must first enter Staff IDs for any user accounts that you wish to import. If you are importing the users for the first time, simply include the Staff ID in the appropriate column of the import file. You can also enter a Staff ID when creating a new user manually.
If you have user accounts set up that do not have Staff IDs entered, you can add Staff IDs using the following tools:
Import Staff IDs
The Import Staff IDs tool is available on the Import Data menu for users with district-level
administrative access. For more information, see the Import Staff IDs section on page 15.
Enter/Edit Staff IDs
This tool is available on the Administrative menu for users with school-level or district-level
administrative access. It displays a list of user accounts to which the administrator has
access, and allows new Staff IDs to be entered or existing Staff IDs to be modified.
Edit Users
This tool is available on the Administrative menu for users with school-level or district-level
administrative access. It displays a list of user accounts to which the administrator has
access, and allows editing of various user settings, including the Staff ID.
Use the Staff ID feature to update existing users via an import file when you wish for teachers to maintain access to older classes that they no longer teach. When that is not necessary, you may find it easier to use Delete All Class-Level Users and simply recreate those user accounts each year. If you recreate the class-level user accounts, teachers will only have access to the class(es) they currently teach (though they may still have access to data from past years if they've taught that same class previously).