Changing A Student’s Grade
How you change a student's grade in your Acadience Data Management account will depend on whether or not scores have been entered for the student for the current year.
If scores were entered for the student in their original grade, and you would like to keep those records in ADM (recommended), you will need to add the student manually to their new class. To do so, go to the "Administrative" menu and select "Add" under "Students".
Follow the prompts to add the student into their new class. As long as you use the same ID number, the system will give you a warning that the child is changing grades, but it will keep the records together. In addition to adding the student to their new grade and class, you'll want to use the "Identify Students As Moved Away" tool within the Administrative menu to mark the student as "moved away" in their previous class. Doing so ensures that the student no longer appears on data entry or report screens for that class moving forward.
If scores were not entered for the student, you can change his/her grade in the student summary page. You can pull up a student's summary page by going to the "Administrative" menu, selecting "Find Student" and searching by the student's name or ID number. Once you find the student, click on "View Summary". When you are in the student summary page you should see an option to "Change Grade" if scores have not been entered for that grade level.
Please contact us at firstname.lastname@example.org if you have any questions.